Terms & Conditions
Santa Fun Run Challenge
December 2024
Terms & Conditions of Participation
For ease of reading, these terms and conditions are set out in a Q&A format. The answers make up the terms and conditions you commit to by registering for this event.
Do I need to pay a registration fee?
You do not need to pay a registration fee to take part in our Santa Fun Run.
Is there a minimum sponsorship I have to raise to take part?
There is no minimum sponsorship that you need to raise to take part in the challenge, but we ask that you aim to raise as much as possible through setting up your fundraising page via our website. By taking part in our virtual challenge and signing up through our website you agree that all money raised will be donated to The Air Ambulance Service.
How do I send you my sponsorship money?
Where possible you should raise money via the Fundraising page that is set up for you when registering to take part. You can also pay in funds raised via cheque or bank transfer into our account and we can add your offline donations to your page total.
How do I sign up and set up my fundraising page?
Let us know you’re taking part by registering online so that our team can support you throughout the challenge. You can find information on how to set up your fundraising page here in the “online event portal” section.
What support will I receive from the charity?
You will have access to downloadable resources including posters, and support from our team.
You will also receive Santa hats when you sign up to take part. (While stocks last).
Whilst The Air Ambulance Service cannot take responsibility for your fundraising activities, our friendly Supporter Experience Team can answer any questions you have and support you with ideas and advice for raising money. Get in touch with them at SET.admin@theairambulanceservice.org.uk
Do I need to complete the challenge in one session?
No - You can take on as many stages as you’d like to in December and choose your own distance.
Can I join as a team?
You can sign up as a team and set up a team fundraising page when you sign up.
Aside from actively fundraising, is there any other criteria people need to meet in order to take part?
You should be fit and healthy (see below) and should carry out the challenge in a way that suits your level of fitness.
You need to be 18 years of age to register and join in with this challenge.
Do I need to prepare for the challenge?
You are responsible for ensuring that you have undertaken any necessary preparation and training to enter and participate in the virtual challenge. Entry and participation is at your own risk. By agreeing to these T&Cs you warrant to us that you are sufficiently fit and healthy to participate in the challenge unaided and in accordance with the Agreement.
If you are in any doubt we recommend that you seek medical advice.
Make sure you have the correct attire and safety equipment to complete the challenge safely and comfortably – including suitable footwear.
What if I raise the sponsorship money but then can’t complete the challenge due to unforeseen circumstances?
As stated in the Fundraising Regulator’s Code of Practice, if your sponsors have donated on the condition that you take part in the virtual challenge. If this is the case, please explain the situation to your sponsors and ask if any of them would like a refund. If they would please get in touch with the Charity within 2 weeks of the challenge ending (before 14th January 2025).
How can I show my progress?
We would love you to share photos and videos on social media and tag us in them as well so that we can cheer you on publicly as well as the support you’ll get from our team.
Top fundraisers will also display on our challenge leaderboard, which you can see on the challenge page.
Will you share the fundraising leaderboard winners on social media?
Yes, we will let our followers know who our top fundraisers for the challenge are once the challenge has finished. By entering this challenge, participants consent to their personal information being used for media publication and announcement of results by The Air Ambulance Service. If you would like to opt out of this, please contact us at 0300 3045 999 or email SET.admin@theairambulanceservice.org.uk
Can I do my challenge anywhere?
As this challenge is virtual you are free to choose where you run, walk or cycle and are solely responsible for selecting a safe route to complete the event. Please be cautious of traffic and pedestrians, stay on pavements and tracks wherever possible and check to ensure that you avoid trespassing on private land at all times. Check that tracks and paths you are using are public rights of way, most councils have interactive maps of public rights of way on their websites. Alternatively, be sure you have written permission from landowners if you’re going across private land, and always keep to the country code.
If cycling, make sure that you have right of way on roads and stay in cycle lanes.
If you are completing the challenge as a group, stay aware of your surroundings and members of the public. Be careful when using headphones that you can hear any approaching vehicles or other pedestrians. If running, walking or cycling after dark, make sure that your route is well lit and that you are visible to drivers, wearing appropriate reflective clothing.
Do I need to prove I’ve completed the distance?
By taking part, participants acknowledge that this is a virtual challenge and that The Air Ambulance Service will not track or verify results or provide volunteers, marshals or medical personnel assistance to anyone taking part.
By registering for this event you are accepting the Terms & Conditions detailed above. If you have any further questions that you would like to know the answers to before joining the team please do get in touch by emailing SET.admin@theairambulanceservice.org.uk
or calling 0300 3045 999.
