OWN PLACE TERMS AND CONDITIONS

The Air Ambulance Service – Fundraising Terms & Conditions (Own Place Participants)

1. General Event Participation

• I understand that the event I am participating in is not organised by TAAS, but by an external third-party event organiser.
• I agree that it is my responsibility to read and comply with the event organiser’s terms and conditions and to provide any required information by their deadlines.
• I confirm that I am aged 18 or over, medically and physically fit, and understand that I am taking part in this event entirely at my own risk. TAAS accepts no responsibility for any injury or illness that may result from my participation or training.
• I understand that the terms and conditions of the event organiser apply and that I must liaise directly with them for anything related to event logistics or deferrals.
• If I am unable to take part in the event, I will notify both the event organiser and TAAS by email as soon as possible.
• If I defer or transfer my place to a future year or another event, I will let TAAS know so they can continue to support me in my fundraising and adjust timelines accordingly.

2. Fundraising for TAAS

• I understand that by choosing to fundraise for TAAS, I am doing so independently and not as an official representative of the charity.
• I will do my best to raise funds for TAAS and understand that any fundraising target I set is self-imposed, unless agreed otherwise with TAAS in writing.
• I understand that any funds raised offline (e.g. cash, cheques, sponsorship forms) are held on trust by me and I am legally obliged to pass these donations on to TAAS.
• I understand that Gift Aid may take 8–10 weeks to be processed and that Gift Aid cannot count toward any agreed fundraising targets.

3. General Fundraising Guidelines

• I will make it clear to supporters that the money raised will be used by TAAS to support its charitable work.
• If I do not take part in the event, and a supporter requests a refund of their donation made on the condition of my participation, I will direct them to TAAS to request a refund, in accordance with the Fundraising Regulator’s Code of Practice.
• I will not do anything to bring the name of TAAS into disrepute and will ensure that my actions reflect positively on the charity.
• I will follow any fundraising guidelines provided by TAAS and will ensure that I fundraise safely and respectfully.
• I will not collect money from the public in a persistent or aggressive manner and will respect individuals' privacy.
• I will only use TAAS’ official fundraising materials as provided to me and will seek permission before using TAAS’ “in aid of” logo. I understand that I cannot use TAAS’ official logo unless a licence has been granted.
• I will not claim that any business (including my own) is supporting TAAS without the charity’s prior written agreement.
• I will not collect donations in public places or door-to-door without the required licences from my local authority or police.
• I will not hold raffles, lotteries, or prize draws that fall outside the scope of ‘incidental lotteries’ without contacting TAAS for guidance and obtaining the necessary permissions.
• I will not sell alcohol or goods in TAAS’ name without securing relevant licences and written agreement from TAAS.
• I understand that TAAS is not responsible for any losses, damages, or liabilities that may arise from my fundraising activity.

4. Donations and Cancellations

• I agree to collect and transfer all funds raised to TAAS in a timely manner.
• If the event is cancelled or rescheduled and my supporters request a refund, I will advise them to contact TAAS directly in writing to request a return of their donation.

5. Data Protection and Legal

• TAAS will process my personal data in accordance with its Privacy Policy: https://theairambulanceservice.org.uk/privacy-policy/
• TAAS may update these Terms and Conditions from time to time. The most recent version will always be available on TAAS’ website.
• These Terms and Conditions are governed by the laws of England and Wales, and any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Would you like to speak with the team?