Terms & Conditions

Terms and Conditions – Rugby Half Marathon Charity Place 

By registering for a charity place in the Rugby Half Marathon. I agree to the following terms and conditions set out by The Air Ambulance Service (TAAS). 

1. General Participation

• I understand that this event is organised by a third-party provider, not by TAAS. 

• I accept responsibility for reading and complying with any terms and conditions issued by the event organiser. 

• I understand that TAAS may share my registration details with the event organiser for the purpose of event delivery and administration. 

• I confirm that I am medically and physically fit, aged 18 or over, and that I take part in this event at my own risk. 

• I acknowledge that TAAS will not be held responsible for any injury, illness, or loss sustained during training or participation. 

2. Registration Process

• I understand that my charity place is provisional until I have raised the first £25 of my fundraising target. 

• Once I have raised £25, TAAS will send me the link to complete my race registration with the event organiser. 

• I agree to complete this registration promptly to secure my place in the event. 

3. Fundraising Commitment

• I commit to raising a minimum of £100 in sponsorship for TAAS. 

• I understand that the full fundraising amount must be raised by the day of the event. 

• I understand that failure to meet this target may result in my place being withdrawn or affect my eligibility for future events. 

• I will use the official fundraising page created for me by TAAS and ensure that any offline donations are passed to the charity within four weeks of the event. 

• I acknowledge that Gift Aid cannot be counted towards my fundraising target due to processing times. 

4. Participant Requirements

• I confirm that I am 18 years or older on the day of the event. 

• I understand that I am responsible for ensuring I am physically prepared to complete the half marathon distance. 

• If I have any concerns about my health or fitness, I will consult my GP before taking part. 

• I will not consume alcohol prior to or during the event. 

5. Event Logistics

• I understand that the event is managed by a third-party organiser and that they are responsible for all race-day logistics, including timing, route management, and safety. 

• I acknowledge that TAAS has paid for my place in the event and that my fundraising helps cover these costs and support the charity’s vital work. 

6. Cancellations & Deferrals

• If I am unable to take part, I will notify both TAAS and the event organiser as soon as possible. 

• I understand that deferrals are at the discretion of the event organiser and subject to their terms. 

• If I defer, I will inform TAAS so that my fundraising can be carried forward and they can continue to support me. 

• Should I withdraw from the event, I understand that my donors may be entitled to a refund of their donations. In this instance, I agree to contribute towards the costs TAAS has incurred in purchasing a place for me. 

7. Fundraising Conduct

• I will fundraise in a way that is safe, respectful, and in line with TAAS’ values. 

• I will not bring TAAS into disrepute. 

• I will not use TAAS’ name or branding without prior permission. 

• I will not collect donations in public or private spaces without the appropriate permissions or licences. 

• I will not run raffles, lotteries, or prize draws without understanding and complying with relevant legal requirements. 

• I will not sell alcohol or goods using TAAS’ name without prior written agreement. 

8. Email Communications

• I understand that I will receive emails from TAAS as part of the operational requirements for this event, including important updates, fundraising support, and logistical information. 

• If I choose to unsubscribe from these emails, I acknowledge that I may miss essential communications that could affect my ability to participate in the event. 

9. Photography & Media

• I understand that photographs and/or video footage may be taken during the event. 

• I give permission for TAAS and the event organiser to use these for promotional purposes unless I notify them otherwise in advance. 

10. Data Protection

• My personal data will be processed in accordance with TAAS’ Privacy Policy and shared only where necessary for event delivery and administration. 

11. Legal

• TAAS may update these Terms and Conditions at any time. The latest version will be available on their website. 

• These Terms and Conditions are governed by the laws of England and Wales.